How to Avoid Wasting Shipping Labels (And Money)

Wasting shipping labels is more than just a minor annoyance—it’s a hidden cost that can quietly eat into your profits. Whether you’re a small eCommerce seller or managing warehouse operations, every misprinted, misplaced, or prematurely peeled label translates into lost time and money. In this article, we’ll explore practical strategies to help you avoid wasting shipping labels, streamline your process, and maximize cost-efficiency.

Why Shipping Label Waste Happens

Before solving the problem, it’s important to understand the causes. Shipping label waste often results from:

• Printer misalignment or hardware issues
• Incorrect label sizes or formats
• Errors in shipping software
• Accidental double printing
• Label peeling or jamming during application
• Environmental factors like humidity or dust
• Using low-quality label materials

Addressing these root causes can significantly reduce waste and improve operational flow.

Use the Right Label Format and Size

1. Match the Label to Your Printer Type

Always confirm that the label roll or sheet you’re using is compatible with your thermal or inkjet printer. Using the wrong format can result in alignment issues or non-readable barcodes.

2. Choose the Correct Size for the Shipping Service

Many shipping platforms require standard label sizes—often 4″ x 6″. Using the wrong size may cause the system to print across multiple labels or truncate important info.

Maintain and Calibrate Your Printer

1. Clean Your Printer Regularly

Dust, debris, or label residue on the thermal head or rollers can cause jams or unclear prints. Clean your printer weekly with a lint-free cloth and isopropyl alcohol.

2. Run Calibration Tests

Most thermal printers have a calibration mode. Running this ensures the printer detects the label gaps and feeds correctly, preventing wasted prints.

3. Use Quality-Compatible Labels

Low-grade labels may not align properly or can leave adhesive residue inside your printer. High-quality, third-party brands like Betckey offer reliable performance without the premium price tag.

Double-Check Shipping Details Before Printing

Human error is one of the most common causes of wasted labels. Reduce mistakes by:

• Reviewing address and service selections before hitting print
• Implementing a double-confirmation step in your workflow
• Using auto-fill or copy-paste carefully to avoid pasting outdated information

Store Labels Properly to Avoid Damage

Improper storage can warp, discolor, or dry out your labels, making them unusable. To avoid this:

• Store labels in a cool, dry environment
• Keep them in their original packaging until needed
• Avoid placing rolls near heat sources or direct sunlight
• Stack rolls flat to prevent edge curling

Print Only When Ready to Ship

Avoid pre-printing labels unless absolutely necessary. Shipping changes, cancellations, or item swaps can render pre-printed labels obsolete. Printing only at the time of packing ensures:

• Labels match the correct item and weight
• The shipping method is finalized
• Less chance of accidental mislabeling

Train Staff on Proper Label Handling

Whether it’s peeling, applying, or loading label rolls, proper technique matters. Provide short training sessions or cheat sheets that cover:

• How to load printer rolls without waste
• How to apply labels smoothly and centered
• What to do when a label misprints or jams

Training minimizes user error and prevents recurring mistakes.

Automate Where Possible

Shipping software platforms often include features that minimize label waste:

• Batch printing for similar orders
• Auto-selection of carrier services based on weight or location
• Integration with eCommerce platforms to reduce manual entry

Automation improves accuracy and helps reduce the frequency of reprints.

Use Label Rolls with Perforation

Perforated label rolls are easier to tear without damaging the adjacent label. This reduces accidental waste and speeds up the labeling process.

Label Test Printing: A Smart Habit

Before printing a large batch, especially with new settings or suppliers:

• Print one test label
• Check alignment, barcode readability, and adhesion

Catching issues early saves you from wasting dozens of labels later.

Opt for Durable Labels in Harsh Conditions

If you’re shipping in extreme heat, cold, or moisture, use labels designed to withstand those environments. Low-quality labels may fade or fall off, requiring re-labeling or reshipping. Invest in weather-resistant materials when appropriate.

Return and Reuse Policy for Misprints

Implement a clear internal process for handling label waste:

• Collect misprints for recycling or error tracking
• Reuse blank labels with unprinted portions if feasible
• Monitor patterns of label waste for continual improvement

Betckey: Your Partner in Waste Reduction

Reducing label waste starts with choosing the right supplier. Betckey offers high-quality, cost-effective thermal labels designed for consistent performance and minimal errors. Whether you’re printing 10 or 10,000 labels per day, Betckey helps you reduce waste through reliable materials, printer compatibility, and consistent adhesive strength.

By minimizing jamming, fading, and peeling, Betckey labels help your team save time, cut costs, and ship with confidence.

Conclusion

Shipping label waste is preventable—and every saved label translates into better margins and smoother operations. By choosing the right label materials, maintaining your printers, training your team, and following smart printing practices, you can drastically reduce unnecessary label consumption.taba squishy

Make the switch to a dependable supplier like Betckey to take control of your labeling process and say goodbye to waste and frustration.

FAQs

Q1: What should I do with misprinted labels?

If they’re blank on one side, you may be able to reuse part of the label. Otherwise, track them as waste to identify recurring issues, and consider recycling the liner material.

Q2: Why does my printer waste a label after each print?

This is usually a calibration issue. Check your printer settings, run a calibration, and ensure you’re using the correct label gap or black mark detection.

Q3: Can using low-quality labels really increase waste?

Yes. Low-grade labels may not adhere properly, jam in printers, or misalign during printing. Investing in quality labels like those from Betckey can actually save money over time.